CYBERFEST26 · Sponsor & Exhibitor Guide
Show up. Set up. Show out.
Everything you need for Sunday, November 15 at Showtime Speedway.
Updated October 27, 2026 · All times Eastern / local Florida time
Details marked Will Be Emailed are still being finalized and will be sent to sponsors directly. Questions? [email protected] · 727-748-5375
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Sunday at a glance
4398 126th Ave N, Clearwater, FL 33762
- 11:00 AM – 12:00 PMSponsor arrival window. Arrive any time in this hour.
- By 1:00 PMYou are fully set up and ready for guests.
- 1:00 – 6:00 PMPublic event: drag and drift action, A.S.S. Competition (Summon), Cybertruck displays, sponsor activations, Vendor Village, and the sunset light-show finale.
- After the showBreakdown / load-out time: Load-out can start as early as 5:30 PM, when the sun sets and the trucks begin moving onto the race track for the grand finale.
Arrival
- Plan to arrive between 11:00 AM and 12:00 PM so you have time to unload and set up before the 1:00 PM deadline.
- Venue: Showtime Speedway, 4398 126th Avenue North, Clearwater, FL 33762.
- A volunteer will direct you where to go when you pull in on Sunday.
- Be fully set up by 1:00 PM, before the public arrives.
- Stay at your space through the public hours (1:00 – 6:00 PM).
Your space & power
Your placement. Your spot depends on your sponsorship package. What each level includes is listed on the sponsors page. A volunteer will direct you to your setup area when you pull in. See the event site map below.
Power: use your Cybertruck
- Bring a heavy-duty extension cord and any adapters you need.
- Plan to run your display from your Cybertruck’s bed outlets.
- No other power is guaranteed. Do not count on generators or grid power at the venue.
- Lights, screens, chargers and demo units all draw from the same source, so decide what really needs power before Sunday.
- A volunteer will direct you where to park your Cybertruck relative to your space when you pull in.
Event site map
Illustrated map of the Sunday event layout. A volunteer will direct you to your setup area when you pull in.
What to bring
Packages differ. If you’re unsure whether yours includes a tent or tables, ask us before Sunday.
Space & setup
- Tent / canopy
- Sandbags or weights for the tent
- Tables
- Chairs
- Tablecloth
- Zip ties and tape
- Hand truck
Display & branding
- Banners and signage
- Product samples or demo units
Engage visitors
- Business cards
- QR code or sign-up sheet
- Giveaways
Power
- Heavy-duty extension cord
- Adapters
Stay comfortable
- Water
- Sunscreen
- Snacks
On the day: quick tips
- Load for one trip: put the tent, tables and weights on a hand truck so setup is fast.
- Weigh down your tent. Sandbags or weights beat hoping for calm air.
- Zip-tie or tape banners and signage so they hold up all afternoon.
- Put a QR code or sign-up sheet where visitors can see it from the walkway.
- Start Sunday with your Cybertruck well charged, since it is your power source.
- Sun, water and snacks: you’ll be on your feet for hours.
FAQ
When should I arrive?
Any time between 11:00 AM and 12:00 PM Eastern.
When do I need to be set up?
Fully set up by 1:00 PM. The public event runs 1:00 – 6:00 PM.
What power will I have?
Your Cybertruck. Bring a heavy-duty extension cord and adapters. No other power is guaranteed.
Will there be generators or grid power?
Don’t plan on it. Power from your Cybertruck is the plan.
What if I can’t use a Cybertruck for power?
Email [email protected] before Sunday so we can talk through your setup.
Where do I park and check in?
Follow the volunteers when you arrive; they will direct you where to park and set up.
What if plans change?
Email [email protected]. Weather updates will come from the organizers.
Still coming from the team
These details aren’t final yet. We’ll send them to sponsors directly as soon as they are.
- Wi-Fi availability
- Staff pass count and credentials
- Rules on demos, chemicals and signage
- Shipping and deliveries
- Insurance requirements
- Food, water and restroom arrangements for exhibitors
- On-site day-of contact (beyond the email and phone below)
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Jason Blount · CYBRBEATZ
